Here you will find information about the processing of your personal data in the context of the “talent pool” and about your rights under data protection law.
UFA SHOW & FACTUAL GmbH, Siegburger Straße 215, 50679 Cologne (“UFA”) is the controller within the meaning of data protection law.
The data protection officer of UFA is Bertelsmann SE & Co. KGaA (Group Data Protection). I can reach them via UFA at the above postal address or by e-mail to datenschutz.usf@ufa.de, in each case with the addition “To the data protection officer”.
UFA processes the data I provide when registering for and editing my profile in the talent pool. This essentially includes my contact details, data on my career, my appearance, my hobbies and skills, other possibly production-relevant characteristics and features as well as image and video material with my person. UFA may supplement this data with publicly available data about me (e.g. press, media, internet, social media) and data from our collaboration (e.g. casting dates).
Altogether, this is referred to as “data”.
My data will only be processed for the purposes for which I have provided this data or for which it was collected. This includes the processing of the user contract for the talent pool, i.e. the provision and operation of the talent pool for the creation and storage of user profiles. It also includes selecting, contacting and, if necessary, carrying out castings and any subsequent productions. If I contact UFA with a different request, UFA will process the data to handle my request.
The legal basis for the processing is Art. 6 (1) b, c and f General Data Protection Regulation (“GDPR”). Insofar as the processing is based on a legitimate interest, this serves in particular to better position me for castings and thus outweighs my rights to my data. If it concerns special personal data (Art. 9 GDPR), the processing is carried out on the basis of Art. 9 (2) a and e in conjunction with Art. 6 (1) a, c and f GDPR.
For the above-mentioned purposes, my data will be passed on to potential commissioning broadcasters/streamers (Art. 6 (1) b and f GDPR).
If I choose to contact WhatsApp, the terms of use of WhatsApp Ireland and WhatsApp Inc. apply, according to which WhatsApp receives access to my telephone number, contacts stored in my mobile device and my user behavior, for example. I can find more information on this at https://www.whatsapp.com/legal/#terms-of-service and https://www.whatsapp.com/legal/#privacy-policy. UFA has no influence on the terms of use and data processing by WhatsApp. UFA is therefore not liable for any damage caused by the use of WhatsApp. I am free to use another contact option (e.g. e-mail) at any time.
In some cases, UFA uses external service providers (e.g. data centers) to perform its tasks. These generally act as processors and process my personal data in accordance with UFA’s instructions. For example, to operate the talent pool, UFA currently uses the database of M.K. Advision LTD, based in Israel, to operate the talent pool. There is an EU adequacy decision for Israel, which ensures that there is an adequate level of data protection there.
A transfer of my data to a country outside the EU/EEA (“third country”) will only take place insofar as the transfer (i) is necessary for the assertion, exercise or defense of legal claims (e.g. legal reporting obligations, entry/exit conditions); (ii) is necessary for the performance of my contract, in my interest or for the implementation of pre-contractual measures at my request (e.g. foreign shoot, hotel, flight or train bookings, image, video and sound recordings in the context of the publication of the production) or (iii) is permitted on the basis of my consent.
Otherwise, a transfer to a third country will only take place if suitable guarantees (e.g. standard contractual clauses) or an adequacy decision of the European Commission (e.g. Israel, Switzerland) ensure that the recipient has an adequate level of data protection. I can obtain a copy of the relevant guarantees from UFA on request.
Data is stored for as long as it is required for the stated purposes, unless statutory retention and protection periods require longer storage. As a rule, my data will be deleted upon termination of the user contract, unless longer storage is required, e.g. for proof of rights.
I am entitled to all rights under Chapter III GDPR in accordance with the provisions therein. In particular, this is a right to information (Art. 15 GDPR), according to which UFA provides me with information on the processing of my data. In addition, I have the right to rectification of my data (Art. 16 GDPR), erasure (Art. 17 GDPR), blocking (Art. 18 GDPR) and the right to object to data processing (Art. 21 GDPR) or to receive a copy of the data concerning me (Art. 20 GDPR). The right of revocation under data protection law does not apply if the processing is based on a contract or another legal basis If I have given my consent, I have the right to revoke this consent at any time with effect for the future (Art. 7 GDPR). The lawfulness of the processing of my data until the revocation remains unaffected. Finally, I am entitled to lodge a complaint with a supervisory authority.
Information marked with *, for example, is mandatory. Without this information, my profile for the casting, and possibly the subsequent production, cannot be processed or may only be processed to a limited extent.
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© UFA SHOW & FACTUAL GmbH
Status: April 2023